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Accounts Payable
Credit & Rebate Management Automation
Credit and rebate management automation uses AI agents to match outstanding credits against invoices and calculate earned rebates before payments go out. Fragment connects the AP, procurement, and contract data that recovery depends on, on the systems you already run.
Where the manual work comes from.
Finance teams usually know the credits and rebates exist. Collecting them requires cross-referencing AP, procurement, and contract systems on every payment run, which is exactly the work that never gets staffed.
- Credits live outside the payment flow
Outstanding credits sit in spreadsheets and siloed systems with no automated connection to the run that should apply them.
- Payment runs cannot wait
AP releases payments under time pressure. Checking each one for unapplied credits by hand simply does not happen at volume.
- Rebate terms are easy to under-claim
Volume tiers, time thresholds, and conditional terms need data no single person can see, so entitlements quietly go unclaimed.
- Recovery never justifies a team
Leaders know money is recoverable, and staffing a manual program to collect it never clears the bar, so it stays uncollected.
How Fragment runs the workflow.
Fragment's agents connect credits, rebates, and payments continuously, so recovery happens as a byproduct of normal operations.
Monitor credits continuously
Agents track outstanding credits across all connected systems and match them against incoming invoices before payment is released.
Cross-reference rebate entitlements
Contract terms are checked against actual purchase volumes, time periods, and qualifying conditions to compute what has been earned.
Hold payments with unapplied credits
Invoices with outstanding credits are held and routed for one-click resolution, so the credit gets used instead of forgotten.
Post recovery reporting weekly
Finance leadership sees applied credits, claimed rebates, and remaining uncaptured amounts every week.
The same workflow, with and without Fragment.
Without Fragment
- Credits tracked in spreadsheets, away from payments
- Manual credit checks lose to payment deadlines
- Rebate tiers under-claimed for lack of visibility
- Recovery projects staffed occasionally, then dropped
- Recoverable money goes uncollected quarter after quarter
With Fragment
- Credits matched to invoices before funds leave
- Payments held automatically when credits apply
- Rebate entitlements calculated from contract terms
- Recovery runs continuously, without a project
- Weekly reporting on captured and remaining value
What changes when agents take the volume.
- 1-3% of AP spend recovered through systematic credit application and rebate capture
- ROI visible within days of going live
- Payments held automatically when unapplied credits exist
- Rebate entitlements computed against real volumes and terms
- Weekly recovery reporting for finance leadership
Credits and rebates going uncollected
Manual tracking today100%
With Fragment agents10 to 30%
FAQ
Frequently asked questions.
What is credit and rebate management automation?
Credit and rebate management automation uses AI agents to match outstanding credits against incoming invoices before payment and to calculate earned rebate entitlements from contract terms, volumes, and time periods, continuously, across your AP, procurement, and contract systems.
How does Fragment stop payments that should have credits applied?
Invoices with unapplied credits are held automatically and routed for one-click resolution, so the credit gets used before funds leave.
How are rebate entitlements calculated?
Agents cross-reference rebate agreements, volume tiers, time thresholds, conditional terms, against actual purchase data to compute what has been earned and what remains unclaimed.
What visibility does finance leadership get?
Weekly recovery reporting: credits applied, rebates claimed, and remaining uncaptured amounts, so the program's value is measurable from the first week.
How long until this pays for itself?
Recovery potential is 1-3% of AP spend, with ROI visible within days of going live, every credit applied before payment is immediate, measurable recovery.
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Deploy on your systems and automate this workflow.
Fragment deploys on top of the systems you already run, with no data migration, and expands across your source-to-pay workflows as the savings land.